School Management System Software


Why Institutes Need School Management System Software?

The prevalence of digital dominance has transformed the way organizations and institutions run. Because of the changing trends and new technology developments, it has become imperative for educational institutions like schools and colleges to embrace digital tools for its operations.

Also different types of softwares are available that help schools automate their operational activities. There are end-number of tools that help automate activities of a school such as automating daily attendance, enhancing parent-teacher communication, budgeting, fee collection etc.

Perhaps, there is a set of software which provide several modules that take care of all of the operational activities of a school which is known as ‘School Management Software‘ or ‘School ERP‘.

In this article, we will try to provide a complete guide on the basics of school management software and we will also guide you about how to choose an efficient school management software application for your school.

Student Information System vs School Management Software

What’s the deal-breaker?

A Student Information System is nothing but a subset of a Software. The former system contains all details of students along with data collection with modules related to student activities like grade book, fee, extra-curricular activities, parent-teacher communication, etc.

A School Management Software (also called School ERP) has a vast scope as it contains super-advanced features such as human resource management, budgeting, appointment booking, payment gateway, security features, etc. The majority of school management software will have dedicated modules for a good school information system.

So it is a strong recommendation for schools to choose a school management software that provides student information modules. Further to this, you can also use advanced modules for automating your school operations.

Advantages of a School Management System

A ‘School’ is used as a term in general which can be comprehended with different perspectives. In some countries, a higher education university is termed as a school. A perfectly and meticulously designed school management system can be used to manage elementary school operations and higher education operations without any heavy customization. Krtya Software Solutions does exactly that.

A School Management Software not only could take care of elementary and higher secondary schools but could also be used for universities. Though a University Management System can take care of operations management and user authorization, this work can also be done with an efficient school management system though tad customization at some levels may be required.

Then there are entities such as training schools where training is provided on different skills. Music schools, martial arts schools do exist that are not in the purview of the university category. Therefore, there are plenty of educational and training institutions that are privately owned, state-owned or are run on a private-government partnership. Once we have a proper understanding of the diverse varieties of such institutions, we could learn how beneficial school management software would be for our entity.

Now let us try to understand what a group of institutions is wherein multiple schools and higher educational institutions are operated under a single management.

Importance of Management Information Software

Now let us try to understand the concept and genesis of management information systems. A Management Information System (MIS) is nothing but a database system which is used for the purpose of decision making, and for coordination, control, analysis, and visualization of information in an organization. However, the ultimate purpose of a Management Information System is to increase the value and profits of the business.

A school management software helps you achieve the goals of the school. The vendor of the software will guide you on how the software will help generate reports and tools that help you achieve the predefined goals of the school.

A well-designed software acts as a catalyst in achieving the goals of your school.

Schools of all sizes can benefit from school management software. You would want to apply different strategies based on the size of the school and the number of users who would be wanting to use the software.

User Types and Benefits

Not only school teachers but the entire school management can benefit from school management software.

The different user types in school management software are as follows:

  1. Teacher
  2. School Administrator
  3. Principal / Academic Head
  4. School Directors
  5. Students
  6. Parents
  7. Non-teaching employees (Eg. school nurse, peon, bus driver).

All user types can access the software using unique user- ID and password. These different user groups create a lot of data, and this data can be converted into reports for efficient decision making by school authorities.

Let us try and understand what are the priority each of these user types have while using a school management software:

  1. Teacher – Reduces time spent on non-teaching activities.
  2. School Administrator – Detailed operation of the daily activities without errors and bottlenecks.
  3. Principal / Academic Head – Discipline and Academic Goals of the organization
  4. School Directors – Various reports for decision-making.
  5. Students – Learning
  6. Parents – Safety of students and communication with teachers
  7. Non-teaching employees – Work

All of these criteria can be met with an efficient school management software. In-case the school management requires full-fledged implementation of the software, then detailed training needs to be given to all user groups to effectively and optimally use the software.

How do you choose the right school management system for your school

You need to find the total number of students your school has at present and evaluate how many more students would be taking admission in your school in the coming five years. This is very much essential because the pricing of the software is directly dependent on the number of users. So as and when the school grows, the price will also be increased because of the increase in bandwidth. Also, some software provides unlimited licensing which means the price would not increase when the number of students increases (with time).

Now identify the type of school and see if the software supports the grading method. This is because good school management software provides support to schools with few configuration changes within the software.

After this you will need to identify which modules you would need in your school management software. If you are starting out using a school management software, you need not opt for the most advanced school management tool. It would be helpful if you could run a survey within your school to understand what are the requirements of the teachers and the administrators.

The sales team of the school management software development company will help you with the purchase process by understanding your complete requirement. They will also provide a free demo to you and your user groups.

The Future of School Management System

Technology is bolstering at a very fast pace and with the emergence of pervasive high-speed internet and with top-class hardware in the Internet of Things, schools have been buckling up and catching up the pace by adopting modern technology software like school management systems and similar automation tools to increase efficacy and efficiency in the burgeoning educational environment.